ISO 45001 Gap Analysis Questionnaire Company Name Company Website Your First Name Your Surname Email Address Telephone Number (not required) Section 1: A bit about your organisation Status of your OrganisationStatus of your OrganisationLimited CompanyPartnershipSelf Employed/Sole TraderPLCCICCharityPublic SectorOther Number of Employees Annual Turnover What sector are you in? What sort of premises do you operate from (e.g. a factory, shared offices, owned offices, etc)? Section 2: Your organisation's activities Specific activity of the business (please be as detailed as you can) Do you outsource any of your processes (i.e. use another supplier to help you provide a finished product or complete a service for your clients)?Do you outsource any of your processes (i.e. use another supplier to help you provide a finished product or complete a service for your clients)?YesNoNot sure If you answered 'yes', what is outsourced? Roughly how many suppliers do you use (e.g. materials suppliers, recruitment companies, consultants, accountants, solicitors, etc)? Do you use contractors for any physical activities (especially high risk activities e.g. electrical installation, roofing, plumbing, etc)?Do you use contractors for any physical activities (especially high risk activities e.g. electrical installation, roofing, plumbing, etc)?YesNoNot sure Section 3: A bit about your people Do you have an organisational chart for your company?Do you have an organisational chart for your company?YesNoNot sure Does everyone, or at least key people (e.g. supervisors upwards), have job descriptions?Does everyone, or at least key people (e.g. supervisors upwards), have job descriptions?YesNoNot sure Does your organisation carry out appraisals for staff?Does your organisation carry out appraisals for staff?YesNoNot sure Do you keep training records and requirements for your staff, e.g. a training or competency matrix?Do you keep training records and requirements for your staff, e.g. a training or competency matrix?YesNoNot sure Do you have a formal induction process for new starters?Do you have a formal induction process for new starters?YesNoNot sure Section 4: Leadership Do you have regular meetings for senior management (at least once a year)?Do you have regular meetings for senior management (at least once a year)?YesNoNot sure If ‘yes’, do you keep minutes of these meetings?If ‘yes’, do you keep minutes of these meetings?YesNoNot sure Section 5: Planning Do you have anything written down with regards to the processes your company uses to deliver your products or services (e.g. diagrams, maps, etc)?Do you have anything written down with regards to the processes your company uses to deliver your products or services (e.g. diagrams, maps, etc)?YesNoNot sure Does your organisation have a business plan?Does your organisation have a business plan?YesNoNot sure If you answered ‘yes’, does it contain anything such as a SWOT analysis?If you answered ‘yes’, does it contain anything such as a SWOT analysis?YesNoNot sure If you answered ‘yes’, does it contain anything such as a PEST or PESTLE analysis?If you answered ‘yes’, does it contain anything such as a PEST or PESTLE analysis?YesNoNot sure If you answered ‘yes’, does it contain anything such as a stakeholder analysis?If you answered ‘yes’, does it contain anything such as a stakeholder analysis?YesNoNot sure Section 6: Your health & safety risks Do you employ / use a health & safety consultant?Do you employ / use a health & safety consultant?YesNoNot sure Have you considered what risks your business activities pose to the health & safety of your staff, suppliers and customers?Have you considered what risks your business activities pose to the health & safety of your staff, suppliers and customers?YesNoNot sure If you answered 'yes', do you keep a record of WHICH of your business activities affect health & safety?If you answered 'yes', do you keep a record of WHICH of your business activities affect health & safety?YesNoNot sure If you answered 'yes', do you keep a record of HOW your business activities affect health & safety?If you answered 'yes', do you keep a record of HOW your business activities affect health & safety?YesNoNot sure Do you have any measures in place (e.g. work practices, equipment, etc) which helps you to minimise health & safety risks (e.g. use of PPE, guards on machines, etc)?Do you have any measures in place (e.g. work practices, equipment, etc) which helps you to minimise health & safety risks (e.g. use of PPE, guards on machines, etc)?YesNoNot sure Does your company regularly write Risk Assessments and/or Method Statements (RAMS)?Does your company regularly write Risk Assessments and/or Method Statements (RAMS)?YesNoNot sure Section 7: Your business requirements Are you aware of any specific health & safety laws or health & safety regulations that you need to adhere to regarding what you do?Are you aware of any specific health & safety laws or health & safety regulations that you need to adhere to regarding what you do?YesNoNot sure If you answered 'yes', briefly say what they are If you answered 'yes', how do you keep up with health & safety legal changes in your industry? Do you have a Legal Register?Do you have a Legal Register?YesNoNot sure Are you currently audited by any organisation, e.g. an industry certification (RISQS for the rail industry or BRCGS for the food industry) or another ISO standard?Are you currently audited by any organisation, e.g. an industry certification (RISQS for the rail industry or BRCGS for the food industry) or another ISO standard?YesNoNot sure If you answered 'yes', what schemes are you audited through? Do you currently formally audit any aspect of the business yourself?Do you currently formally audit any aspect of the business yourself?YesNoNot sure Section 8: Operations Do you use any software to drive your business e.g. bespoke software, shared folders, Dropbox, etc?Do you use any software to drive your business e.g. bespoke software, shared folders, Dropbox, etc?YesNoNot sure If you answered 'yes', what software do you use? If something goes wrong which affects health & safety in your organisation, do you currently have a system in place to record these incidents?If something goes wrong which affects health & safety in your organisation, do you currently have a system in place to record these incidents?YesNoNot sure Section 9: Your organisation and health & safety Do you already have a Health & Safety policy or policy statement? *Do you already have a Health & Safety policy or policy statement? *YesNoNot sure Do you monitor your company’s health & safety performance e.g. number of accidents, near misses, etc per year?Do you monitor your company’s health & safety performance e.g. number of accidents, near misses, etc per year?YesNoNot sure Has your business got any objectives/targets with regard to health & safety (e.g. keeping the number of accidents down to two per year, etc)?Has your business got any objectives/targets with regard to health & safety (e.g. keeping the number of accidents down to two per year, etc)?YesNoNot sure Section 10: Consultation Do you consult with your staff and suppliers on matters of health and safety?Do you consult with your staff and suppliers on matters of health and safety?YesNoNot sure Do you have regular meetings which give your staff the opportunity to voice health & safety issues (tick all that apply)?Do you have regular meetings which give your staff the opportunity to voice health & safety issues (tick all that apply)?Before every jobWhen writing a Risk AssessmentEvery dayEvery weekEvery monthEvery quarterAfter every jobNone of the above Section 11: Monitoring Do you undertake regular (at least 4 per year) Toolbox Talks relating to matters of health & safety?Do you undertake regular (at least 4 per year) Toolbox Talks relating to matters of health & safety?YesNoNot sure Do you undertake regular (at least 4 per year) heath & safety audits or your premises or sites where you work?Do you undertake regular (at least 4 per year) heath & safety audits or your premises or sites where you work?YesNoNot sure Does your premises (whether owned or rented - tick all that apply):Does your premises (whether owned or rented - tick all that apply):Have an office risk assessmentHave a fire risk assessmentHave a Display Screen Assessment for all staff who use a computerHave an asbestos report If you have premises (whether owned or rented) do you (tick all that apply):If you have premises (whether owned or rented) do you (tick all that apply):Perform regular fire alarm testsPerform regular fire drillsPerform regular emergency lighting testsRegularly service fire extinguishersKeep spill kitsHave emergency procedures 1 + 12 = Submit
