ISO 45001 Gap Analysis QuestionnaireCompany NameCompany WebsiteYour First NameYour SurnameEmail AddressTelephone Number (not required)Section 1: A bit about your organisationStatus of your OrganisationStatus of your OrganisationLimited CompanyPartnershipSelf Employed/Sole TraderPLCCICCharityPublic SectorOtherNumber of EmployeesAnnual TurnoverWhat sector are you in?What sort of premises do you operate from (e.g. a factory, shared offices, owned offices, etc)?Section 2: Your organisation's activitiesSpecific activity of the business (please be as detailed as you can)Do you outsource any of your processes (i.e. use another supplier to help you provide a finished product or complete a service for your clients)?Do you outsource any of your processes (i.e. use another supplier to help you provide a finished product or complete a service for your clients)?YesNoNot sureIf you answered 'yes', what is outsourced?Roughly how many suppliers do you use (e.g. materials suppliers, recruitment companies, consultants, accountants, solicitors, etc)?Do you use contractors for any physical activities (especially high risk activities e.g. electrical installation, roofing, plumbing, etc)?Do you use contractors for any physical activities (especially high risk activities e.g. electrical installation, roofing, plumbing, etc)?YesNoNot sureSection 3: A bit about your peopleDo you have an organisational chart for your company?Do you have an organisational chart for your company?YesNoNot sureDoes everyone, or at least key people (e.g. supervisors upwards), have job descriptions?Does everyone, or at least key people (e.g. supervisors upwards), have job descriptions?YesNoNot sureDoes your organisation carry out appraisals for staff?Does your organisation carry out appraisals for staff?YesNoNot sureDo you keep training records and requirements for your staff, e.g. a training or competency matrix?Do you keep training records and requirements for your staff, e.g. a training or competency matrix?YesNoNot sureDo you have a formal induction process for new starters?Do you have a formal induction process for new starters?YesNoNot sureSection 4: LeadershipDo you have regular meetings for senior management (at least once a year)?Do you have regular meetings for senior management (at least once a year)?YesNoNot sureIf ‘yes’, do you keep minutes of these meetings?If ‘yes’, do you keep minutes of these meetings?YesNoNot sureSection 5: PlanningDo you have anything written down with regards to the processes your company uses to deliver your products or services (e.g. diagrams, maps, etc)?Do you have anything written down with regards to the processes your company uses to deliver your products or services (e.g. diagrams, maps, etc)?YesNoNot sureDoes your organisation have a business plan?Does your organisation have a business plan?YesNoNot sureIf you answered ‘yes’, does it contain anything such as a SWOT analysis?If you answered ‘yes’, does it contain anything such as a SWOT analysis?YesNoNot sureIf you answered ‘yes’, does it contain anything such as a PEST or PESTLE analysis?If you answered ‘yes’, does it contain anything such as a PEST or PESTLE analysis?YesNoNot sureIf you answered ‘yes’, does it contain anything such as a stakeholder analysis?If you answered ‘yes’, does it contain anything such as a stakeholder analysis?YesNoNot sureSection 6: Your health & safety risksDo you employ / use a health & safety consultant?Do you employ / use a health & safety consultant?YesNoNot sureHave you considered what risks your business activities pose to the health & safety of your staff, suppliers and customers?Have you considered what risks your business activities pose to the health & safety of your staff, suppliers and customers?YesNoNot sureIf you answered 'yes', do you keep a record of WHICH of your business activities affect health & safety?If you answered 'yes', do you keep a record of WHICH of your business activities affect health & safety?YesNoNot sureIf you answered 'yes', do you keep a record of HOW your business activities affect health & safety?If you answered 'yes', do you keep a record of HOW your business activities affect health & safety?YesNoNot sureDo you have any measures in place (e.g. work practices, equipment, etc) which helps you to minimise health & safety risks (e.g. use of PPE, guards on machines, etc)?Do you have any measures in place (e.g. work practices, equipment, etc) which helps you to minimise health & safety risks (e.g. use of PPE, guards on machines, etc)?YesNoNot sureDoes your company regularly write Risk Assessments and/or Method Statements (RAMS)?Does your company regularly write Risk Assessments and/or Method Statements (RAMS)?YesNoNot sureSection 7: Your business requirementsAre you aware of any specific health & safety laws or health & safety regulations that you need to adhere to regarding what you do?Are you aware of any specific health & safety laws or health & safety regulations that you need to adhere to regarding what you do?YesNoNot sureIf you answered 'yes', briefly say what they areIf you answered 'yes', how do you keep up with health & safety legal changes in your industry?Do you have a Legal Register?Do you have a Legal Register?YesNoNot sureAre you currently audited by any organisation, e.g. an industry certification (RISQS for the rail industry or BRCGS for the food industry) or another ISO standard?Are you currently audited by any organisation, e.g. an industry certification (RISQS for the rail industry or BRCGS for the food industry) or another ISO standard?YesNoNot sureIf you answered 'yes', what schemes are you audited through?Do you currently formally audit any aspect of the business yourself?Do you currently formally audit any aspect of the business yourself?YesNoNot sureSection 8: OperationsDo you use any software to drive your business e.g. bespoke software, shared folders, Dropbox, etc?Do you use any software to drive your business e.g. bespoke software, shared folders, Dropbox, etc?YesNoNot sureIf you answered 'yes', what software do you use?If something goes wrong which affects health & safety in your organisation, do you currently have a system in place to record these incidents?If something goes wrong which affects health & safety in your organisation, do you currently have a system in place to record these incidents?YesNoNot sureSection 9: Your organisation and health & safetyDo you already have a Health & Safety policy or policy statement? *Do you already have a Health & Safety policy or policy statement? *YesNoNot sureDo you monitor your company’s health & safety performance e.g. number of accidents, near misses, etc per year?Do you monitor your company’s health & safety performance e.g. number of accidents, near misses, etc per year?YesNoNot sureHas your business got any objectives/targets with regard to health & safety (e.g. keeping the number of accidents down to two per year, etc)?Has your business got any objectives/targets with regard to health & safety (e.g. keeping the number of accidents down to two per year, etc)?YesNoNot sureSection 10: ConsultationDo you consult with your staff and suppliers on matters of health and safety?Do you consult with your staff and suppliers on matters of health and safety?YesNoNot sureDo you have regular meetings which give your staff the opportunity to voice health & safety issues (tick all that apply)?Do you have regular meetings which give your staff the opportunity to voice health & safety issues (tick all that apply)?Before every jobWhen writing a Risk AssessmentEvery dayEvery weekEvery monthEvery quarterAfter every jobNone of the aboveSection 11: MonitoringDo you undertake regular (at least 4 per year) Toolbox Talks relating to matters of health & safety?Do you undertake regular (at least 4 per year) Toolbox Talks relating to matters of health & safety?YesNoNot sureDo you undertake regular (at least 4 per year) heath & safety audits or your premises or sites where you work?Do you undertake regular (at least 4 per year) heath & safety audits or your premises or sites where you work?YesNoNot sureDoes your premises (whether owned or rented - tick all that apply):Does your premises (whether owned or rented - tick all that apply):Have an office risk assessmentHave a fire risk assessmentHave a Display Screen Assessment for all staff who use a computerHave an asbestos reportIf you have premises (whether owned or rented) do you (tick all that apply):If you have premises (whether owned or rented) do you (tick all that apply):Perform regular fire alarm testsPerform regular fire drillsPerform regular emergency lighting testsRegularly service fire extinguishersKeep spill kitsHave emergency procedures14 + 13 = Submit
